Key Responsibilities of a Collection Admin Invoice & Cost Controller
This involves maintaining accurate records of customer accounts, tracking payments, and identifying delinquent accounts.
Payment Processing
They handle the processing of payments, including posting payments to customer accounts, managing clearing accounts, and reconciling bank postings.
Dispute Resolution:
Collection Admins may be involved in resolving customer disputes related to payments or accounts.
Reporting:
They prepare and submit reports related to collection activities, such as daily processing reports and delinquency reports.
Record Keeping:
Maintaining accurate and organized records of all collection-related documents, both physical and digital.
Communication:
They may be involved in communicating with customers regarding payments, account status, and other collection-related matters.
Support for Collection Team:
Assisting the collections team with various administrative tasks to ensure smooth operations.
Compliance:
Ensuring that all collection activities comply with company policies, procedures, and relevant regulations.
Other administrative duties:
This could include tasks like scanning documents, printing reports, and managing office supplies related to the collections department.
Skills & Qualifications:
Strong organizational skills:
The ability to manage multiple tasks, prioritize effectively, and maintain organized records.
Attention to detail:
Accuracy is crucial when handling financial transactions and account information.
Communication skills:
Effective written and verbal communication skills are important for interacting with customers and team members.
Basic accounting knowledge:
Understanding of basic accounting principles is helpful for managing accounts and payments.
Proficiency in relevant software:
Experience with accounting software, database systems, and other relevant tools.
Problem-solving skills:
The ability to identify and resolve issues related to accounts, payments, or disputes.
Ability to work independently and as part of a team:
Some tasks require independent work, while others require collaboration with the collection team.