Office Administration - Regional Representative (Indonesian)

Job & context

The Assistant Support, RRO will provide comprehensive administrative and operational support to the Chief of the Representative Office (RO). This role involves:

• Coordination with external legal counsel, handling various statutory compliance requirements and supporting financial, tax, and office management function
• Smooth office operations and supports coordination between internal teams, headquarters and external stakeholders in line with local practices and organizational policies

Need To- Do

• Provide administrative support to the Chief of the RO, including managing correspondence, scheduling meetings, and maintaining filing systems.
• Coordinate and liaise with external legal counsel on matters related to taxation, BKPM, and employment reporting.
• Ensure timely submission of compliance reports, including but not limited to:
• Activity reports via the OSS system
• Annual employment and foreign employment reports to the Ministry of Manpower
• Perform basic accounting and bookkeeping activities for the RO
• Prepare and submit monthly tax reports for the RO (including WHT) and the associated monthly financial statements
• Manage annual tax reporting for the RO, including preparation of annual financial statements
• Handle the Chief of ROs personal annual tax reporting, where applicable
• Provide payroll support, including salary processing and office lease payments
• Oversee and manage daily office operations, ensuring functionality of office equipment, supplies, and facilities
• Perform other administrative tasks as assigned by the Chief of the RO

Need to know and Need to be

• Bachelors degree in Business Administration, Accounting, Finance, or a related field.
• Minimum 1 years of experience in administrative, accounting, or compliance roles.
• Familiarity with local regulatory requirements (e.g. OSS system, BKPM, and Manpower Ministry reporting).
• Experience in tax reporting and basic financial statement preparation.
• Strong organizational and communication skills.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• High level of integrity, discretion, and professionalism.
• Experience working in a multinational or representative office environment.
• Knowledge of Indonesian labor and tax regulations.
• Ability to work independently.