Procurement Admin Officer

Company Description

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Job Description

• Collaborate closely with the Marketing team to understand procurement needs related to advertising campaigns, digital tools, sponsorships, events, and promotional activities.
• Execute administrative procurement process: Purchase Order (PO) creation, Finance Payment Request (FPR) creation, Vendor onboarding related to advertising campaigns, digital tools, sponsorships, events, and promotional activities.
• Pro-active in maintaining stock material data in all area, work closely with marketing admin regarding the stock update.
• 4. Maintain branding monitoring data for marketing related things, like advertising campaigns, digital tools, sponsorships, events, and promotional activities, the data will use for payment to finance.
• Maintain an up-to-date database of approved marketing vendors and service providers, including creative agencies, media agencies, event organizers, and production houses.
• Monitor vendor performance and maintain strong supplier relationships to ensure quality, timeliness, and cost-effectiveness.
• Ensure compliance with internal procurement policies and approval workflows.
• Support Marketing and Finance in ensuring accurate invoicing and timely payment to vendors.
• Continuously identify process improvements and opportunities to enhance procurement efficiency in marketing-related purchases.

Qualifications

• Bachelor's degree in Business, Marketing, Supply Chain Management, Management, or a related field.
• Minimum 1-2 years of experience in procurement, purchasing, or vendor management, preferably in a marketing or agency-related environment.
• Familiarity with marketing processes and terminology is a strong plus.
• Have a good communication and coordination skills.
• Detail-oriented with excellent organizational and time management abilities.
• Proficient in Microsoft Excel, Google Sheets, and procurement systems or tools (e.g., ERP or e-procurement platforms).
• Ability to work effectively in a fast-paced, cross-functional environment.

Preferred Qualifications:

• Have good personality and detail oriented
• Proficient handling and translating excel data into neat and clear reports
• Having experience at maintaining data stock is plus point.