FINNS Beach Club is looking for a proactive and well-organized Facilities Administration Coordinator to join our dynamic team.
This role plays a vital part in ensuring the smooth operation of our facilities by overseeing administrative processes, coordinating maintenance schedules, and supporting the facilities team with accuracy and efficiency.
Responsibilities:
- Coordinate and monitor daily administrative tasks related to facilities management.
- Assist in scheduling and tracking preventive maintenance, repairs, and facility inspections.
- Maintain accurate records of maintenance requests, vendor contracts, and facility-related documentation.
- Support communication between the facilities team, vendors, and internal departments to ensure timely issue resolution.
- Oversee inventory and usage of facility supplies, tools, and equipment.
- Ensure all facilities-related activities comply with safety and operational standards.
- Prepare regular reports on facility operations, maintenance schedules, and administrative updates.
- Provide general administrative support to the Senior Facilities Manager and team as required.
Requirements:
- Minimum of a Diploma (D3) in Administration, Management, or related field.
- Proven experience in administrative coordination, preferably in facilities, hospitality, or property management.
- Proficiency in Bahasa and English communication is required.
- Good understanding of systems and proficiency in system and tools administration.
- Strong organizational skills with attention to detail and accuracy.
- Good communication and interpersonal skills to liaise effectively with internal teams and external vendors.
- Knowledge of basic facilities operations and maintenance processes is an advantage.
Job Type: Full-time
Education:
- D1-D4 (Preferred)
Language:
- English (Preferred)