About the role
We are seeking an exceptional Executive Secretary to join our dynamic team at El Kabron Bali in Badung, Bali. This full-time role will provide crucial administrative and organizational support to our executive leadership, allowing them to focus on the strategic priorities of our growing business.
What you'll be doing
1. Providing comprehensive executive-level administrative support, including diary management, travel arrangements, meeting coordination and minute-taking
2. Handling sensitive and confidential information with the utmost care and discretion
3. Serving as the primary point of contact for internal and external stakeholders, responding to inquiries and directing them to the appropriate resources
4. Assisting with project management tasks, such as creating presentations, collating reports and organizing events
5. Maintaining meticulous records and filing systems to ensure the efficient flow of information
6. Supporting the executive team in adhering to company policies and procedures
What we're looking for
1. Minimum 5 years' experience as an Executive Secretary or Personal Assistant, ideally within the hospitality or service industry
2. Excellent administrative, organizational and time management skills, with the ability to prioritize multiple tasks and work to tight deadlines
3. Outstanding communication and interpersonal skills, with the ability to interact confidently with stakeholders at all levels
4. Proficient in using Microsoft Office Suite and other office productivity tools
5. Demonstrated discretion and the ability to handle sensitive information with the utmost confidentiality
6. Strong attention to detail and a commitment to providing exceptional support
7. Knowledge of local and international business etiquette and protocol
8. Fluency in English, both written and verbal, is essential
Job Types: Full-time, Contract
Ability to commute/relocate:
- Uluwatu: Reliably commute or planning to relocate before starting work (Required)
Experience:
- Executive Secretary or Personal Assistant: 5 years (Required)
Language:
- English (Required)
