Personal Assistant to Director

We are looking for a female Personal Assistant to support the Director in handling various business projects, internal operations, and personal matters — including director's family related responsibilities. This role demands someone who is trustworthy, organized, proactive, and highly discreet. You will work closely with the Director on a daily basis, both during and outside regular working hours when needed.

MAIN RESPONSIBILITIES:

Business-Related:

• Arrange and coordinate meetings; take notes and track follow-ups until completion
• Monitor the progress of multiple projects and ensure tasks are completed as instructed
• Prepare and organize documents, reports, and presentations
• Draft emails, proposals, and official communication
• Follow up team members and ensure business processes run smoothly
• Assist in communication and coordination with external partners
• Ensure reports and data are submitted accurately and on time
• Maintain well-structured information/document filing systems (physical and digital)

Personal-Related:

• Handle personal matters for the Director including family needs and errands.
• Assist in organizing child-related schedules and documents.
• Be available to accompany the Director outside working hours, including evenings if necessary.
• Handle all responsibilities with strict confidentiality and professionalism.

✅ QUALIFICATIONS:

• Female, aged 23–30
• Minimum Diploma from Secretary, Communication, or Business-related fields
• Excellent communication skills (written and spoken) in both Bahasa Indonesia and English. Mandarin will be beneficial.
• Strong attention to detail, highly organized, and proactive
• Proficient in Microsoft Word & Excel; familiar with social media & digital tools
• Comfortable handling both professional and personal tasks
• Must have own vehicle and be willing to travel
• Willing to work until 8-9 PM regularly and flexible for occasional overtime
• Main Location of work is at Gading Serpong, Tangerang, Banten

Job Types: Full-time, Fresh graduate

Application Question(s):

• What is your expected salary?
• Do you accept that you will have to work outside working hours/overtime and sometimes over the weekend?

Education:

• D1-D4 (Preferred)

Experience:

• secretary: 1 year (Preferred)

Language:

• English or Mandarin (Required)

Willingness to travel:

• 50% (Required)