Personal Assistant To Director

Are you a proactive and dynamic individual who loves to take initiative and make a real impact?

We’re looking for a Personal Assistant with a growth mindset (CANI: Continuous and Never-Ending Improvement) to support our BOD in achieving big goals! In this role, you’ll share ideas, improve workflows, and ensure meetings and planning run smoothly. If you’re excited to grow, collaborate, and be part of an inspiring team, we’d love to hear from you—send your CV to [email protected] and let’s achieve great things together!

Personal Assistant To Director

Qualifications:

• Minimum Bachelor's degree (S1) in a related field;
• Minimum 2 years of experience as a Personal Assistant to BOD or Secretary;
• Highly proactive in supporting the BOD’s work programs and in achieving company goals;
• Experienced in handling administrative tasks and capable of completing documents/letters efficiently;
• Detail-oriented, enthusiastic, with a strong work ethic and professional demeanor;
• Embrace the value of CANI (Continuous and Never-ending Improvement), both in soft skills, hard skills, and career development;
• Able to multitask and prioritize daily workloads;
• Excellent verbal and written communication skills (in both Bahasa Indonesia and English);
• Proficient in using MS Office (Word, Excel, PowerPoint);
• Strong time management skills;
• Initiative-driven, fast-paced, and responsible;
• Placement in Bali office.

Roles and Responsibilities:

• Manage the daily schedule of the executive and arrange appointments with clients;
• Actively provide suggestions, including improving existing work systems;
• Actively remind the BOD regarding monthly, weekly, and daily work plans;
• Assist the BOD in internal and external meetings to ensure they run effectively and efficiently;
• Manage, coordinate and maintain calendar of Director including appointments, meetings and travel.
• Responsible for organizing of internal and external meetings on behalf of the Director ensuring all necessary requirements are made e.g. meeting venue, equipment, presentations, prepare agendas.
• Responsible for organizing Director travel and logistics including flights, visa requirements, hotel accommodation, meeting schedules while travelling and completing expenses.
• Coordinate inter-departmental meeting schedules;
• Update and follow up on databases;
• Handle document filing and other archiving needs;
• Assist with tasks from the supervisor and company executives;
• Handle client contracts, addendums, proposals, company invoicing processes, and other administrative tasks;
• Take meeting minutes and summarize discussions;
• Remind managers/executives, teams, and departments about important tasks and deadlines;
• Monitor and follow up on design progress by coordinating across teams.

Benefit:

• Competitive Salary
• Incentive: based on personal performance
• Allowances: BPJS Kesehatan and BPJS Ketenagakerjaan
• Career path opportunities with a company with a world-class vision
• 5 day work / week (Monday - Friday)
• Dynamic and Supportive culture
• Annual bonus for all employees if achieve targets

Jenis Pekerjaan: Penuh Waktu

Pertanyaan Lamaran:

• Bagaimana Anda menilai Keahlian Anda dalam Ms. Office?

Pendidikan:

• D1-D4 (Diutamakan)

Pengalaman:

• Sekretaris Pribadi: 2 tahun (Diutamakan)

Bahasa:

• Inggris (Diutamakan)