Project Assistant

Background

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. Learn more at undp.org or follow at @UNDP.

Indonesia, with the longest coastline in the Asia-Pacific and the second-highest coastline-to-inhabitant ratio, is particularly susceptible to marine plastic pollution, with 80% of ocean plastics originating on land. The nation's extensive coastline, coupled with its status as the world's second-most biodiverse country after Brazil, heightens this vulnerability. Home to over 31,000 plant species and thousands of animal species, Indonesia's ecosystems face significant threats from plastic pollution. Microplastics and other contaminants invade habitats, pollute water, soil, and air, and pose severe risks to wildlife, often leading to fatalities and endangerment of species. Poor waste management, improper disposal practices, river and ocean pollution from tourism, and fishing activities are key contributors to this crisis.

To mitigate these challenges, Indonesia has implemented a national action plan targeting marine debris under Presidential Regulation No. 83 of 2018, aiming for a 70% reduction in marine plastic waste by 2025. By 2023, the country had already reduced plastic waste by 41.68%. Additionally, Indonesia has collaborated with the UAE under a UNDP-backed partnership to tackle riverine debris, intercept plastics before they reach the ocean, and align with its zero-landfill goal by 2030. To bolster these efforts, the recruitment of Project Assistant for Campaign of Waste Charity is critical. This role will facilitate collaboration on the waste charity movement, foster stakeholder awareness through community campaigns, and optimize information channels such as project websites to expand the reach and impact of this initiative, ensuring a sustained drive toward cleaner rivers and oceans.
 

Duties and Responsibilities

3.    Scope of Work
a.    Support the project team to ensure effective project planning and implementation focusing on achievement of the following results:
•    Compiles, summarizes, and presents basic information/data on specific project and related topics or issues.
•    Support implementation project standard operating procedures in line with the government and UNDP's regulations.
 

b.    Support to the effective reporting on progress of project implementation.

•    Support the administration in preparing annual and quarterly work plans as well as project board meetings, audit, operational and financial closure of a project.
•    Support to the preparation of quarterly project reports, in line with the monitoring and reporting guidelines and presents it to the project assurance team on a timely manner.
•    To provide administrative support for preparation of results-oriented progress reports.
 

c.    Provides administrative support to the Project Management Unit focusing on achievement of the following results:
•    Coordinate project administration, including recruitment, travel, training, payments, procurement, security compliance, and general office tasks such as managing inquiries, meetings, records, and routine operations.
•    Support the waste charity campaign by maintaining and monitoring the project portal, ensuring information is accessible and up-to-date, tracking portal performance, and promoting effective communication of the movement.
 

d.    Support knowledge building and knowledge sharing focusing on waste charity movement:
•    Support the integration of waste charity movement in capacity building activities for community groups.
•    Contributes to sharing the best practices and lessons of waste charity movement
 

e.    The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that:
•    Human rights and gender equality is prioritized as an ethical principle within all actions;
•    Activities are designed and implemented in accordance with "Social and Environmental Standards of UNDP”.
•    Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender are respected within all implementations including data production.
•    Differentiated needs of women and men are considered.
•    Inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created.
•    Necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced.
f.    The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

 Institutional Arrangement
The Project Assistant on Campaign for Waste Charity will work under overall supervision National Coordinator for the Partnership for Innovative Waste Management in Tackling Riverine Plastic Pollution.
 

Competencies

Core

Achieve Results:    
LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline

Think Innovatively:    
LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements

Learn Continuously:    
LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback

Adapt with Agility:    
LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible

Act with Determination:    
LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident

Engage and Partner:    
LEVEL 1:    Demonstrates    compassion/understanding towards others, forms positive relationships

Enable Diversity and Inclusion:    
LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination
 

Core Functional and Technical Competencies 
 

Thematic Area

Definition

Business  management

Digital                  Awareness and Literacy

Ability to monitor new and emerging technologies, as well as understand their usage, potential, limitations, impact, and added value.Ability to rapidlyand readily adoptand use new technologies in professional activities, and to empowerothers to use them as

needed. Knowledge of the usageof digital technologies and emerging trends

Business management

Working                           with Evidence and Data

Ability to inspect, cleanse, transform and model data with the goal of discovering useful information, informing conclusions and supporting decision-making

Business  Management

Ability to communicate in a clear, concise and unambiguous manner both through written and visual communication; to tailor messages and choose communication methods depending on the audience. Ability to managecommunications internally and externally, through media, social media and other appropriate channels

2030              agenda- people

Gender and Energy

General (across the functions)

Event planning and execution

Ability to plan, manageand execute of public and private eventsto ensure that they support and amplify individual communications and advocacy initiatives,

as well as UNDP'soverall brand and mandate.

Business management

Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals

Required Skills and Experience

Min. Academic Education    

• Secondary education is required OR 
• University degree (Bachelor's degree) in Public Communication, Computer Science, or other closely related fields will be given due consideration but not a requirement.

Min.    years    of relevant
Work experience    Minimum 4 years (with secondary education) or 1 year (with bachelor’s degree) of professional experience in community or campaign for a movement

Required skills and competencies    
•    Demonstrated experience in communication field of work
•    Fully computer literate (MS Office);
•    Solid public communication skills.
•    Good inter-personal and communications skills/experience
•    Proven Ability to work in a team.

Desired additional skills and competencies    
•    Experience    working    with    Government    and    UN/UNDP procedures would be desirable.
•    Familiarity with project portal and monitoring the information readiness
•    Previous experience supporting the team for travel and procurement management are highly desirable.
•    Experience in managing database especially relevant to public and development partners private sector, civil society would be highly desirable
•    Experience in supporting waste charity initiatives would be advantageous.

Required Language(s) (at working level)    
•    Fluency in English is required.
•    Fluency in Bahasa Indonesia is required.

Professional Certificates    
•    N/A
 

Equal opportunity

As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination. 

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

Sexual harassment, exploitation, and abuse of authority

UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles. 

Right to select multiple candidates

UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Scam alert

UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.