Project Assistant

Background

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

UNDP is the leading United Nations organization fighting to end the injustice of poverty, inequality, and climate change. Working with our broad network of experts and partners in 170 countries, we help nations to build integrated, lasting solutions for people and planet. Learn more at undp.org or follow at @UNDP.

Indonesia, with the longest coastline in the Asia-Pacific and the second-highest coastline-to-inhabitant ratio, is highly vulnerable to marine plastic pollution, as 80% of ocean plastics originate on land. This vulnerability is exacerbated by its standing as the world's second-most biodiverse country, home to over 31,000 plant species and thousands of animal species. Plastic pollution, including the infiltration of microplastics into habitats, water, soil, and air, poses severe risks to this biodiversity, leading to habitat destruction and endangerment of species. Major contributors to ocean plastic debris include inadequate waste management, littering, and pollution from rivers, tourism, and fishing activities. In response, Indonesia has implemented a national action plan under Presidential Regulation No. 83 of 2018 to reduce marine plastic waste by 70% by 2025, with a reported 41.68% reduction achieved by 2023.

In addition to domestic efforts, Indonesia has strengthened bilateral cooperation with the UAE to combat plastic leakage. This partnership, supported by UNDP, focuses on intercepting plastics in waterways and tackling riverine plastic debris to prevent ocean pollution. The initiative aligns with the nation’s zero-landfill target by 2030, promoting sustainable waste management and cleaner waterways. To ensure effective project execution, the recruitment of Project Assistant for Tackling River Plastic Debris is vital. The role will provide critical support in planning, implementing, and reporting project activities, fostering cross-sectoral collaborations at local and national levels, and supporting partnerships and communication strategies to address plastic pollution in rivers. This position will be integral to ensuring the success of ongoing environmental efforts and the protection of Indonesia’s extensive biodiversity.

Duties and Responsibilities

a.    Support the project team to ensure effective project planning and implementation focusing on achievement of the following results:
•    Compiles, summarizes, and presents basic information/data on specific project and related topics or issues.
•    Support in the implementation project standard operating procedures in line with the government and UNDP's regulations.
 

b.    Support to effective reporting on progress of project implementation.
•    Support the administration in preparing annual and quarterly work plans as well as project board meetings, audit, operational and financial closure of a project.
•    Support the preparation of quarterly project reports, in line with the monitoring and reporting guidelines and present it to the project assurance team on a timely manner.
•    To provide administrative support for the preparation of results-oriented progress reports.
 

c.    Provides administrative support to the Project Management Unit focusing on achievement of the following results:
•    Support the focal point for Administrative and office coordination of project implementation activities to process and follow-up on administrative actions, e.g. recruitment and appointment of personnel, travel arrangements, training/study tours, authorization of payments, disbursement of funds, procurement of equipment and services, security compliance, etc.
•    Provision of general office assistance such as response to simple information requests and inquiries; reviews, logs and routes incoming correspondence; establishment of filling system and maintenance files/records; organization of meetings, workshops; routine administrative tasks, including maintaining attendance records, assessing telephone billing, etc.
 

d.    Support strategic partnerships, communication, and support to the implementation of resource mobilization.
•    Support in updating databases of the relevant public and development partners private sector, civil society and other stakeholders who are counterparts for the project.
•    In coordination with UNDP's Communication unit and other relevant communications department, support documentation of the project activities as a tool to communicate results, deepen stakeholder knowledge and buy-in to the project, and resource mobilization for the project.
 

e.    Support knowledge building and knowledge sharing focusing on achievement of the following results:
•    Participation in the training for the operations/ projects staff.
•    Contributions to knowledge networks and communities of practice
f.    The incumbent of the position should avoid any kind of discriminatory behavior including gender discrimination and ensure that:
•    Human rights and gender equality is prioritized as an ethical principle within all actions;
•    Activities are designed and implemented in accordance with "Social and Environmental Standards of UNDP”.
•    Any kind of diversities based on ethnicity, age, sexual orientation, disability, religion, class, gender are respected within all implementations including data production.
•    Differentiated needs of women and men are considered.
•    Inclusive approach is reflected within all actions and implementations, in that sense an enabling and accessible setup in various senses such as disability gender language barrier is created.
•    Necessary arrangements to provide gender parity within all committees, meetings, trainings etc. introduced.
 

g.    The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organization.

Institutional Arrangement
The Project Assistant on Tackling River Plastic Debris will work under overall supervision the National Coordinator for the Partnership for Innovative Waste Management in Tackling Riverine Plastic Pollution.

Competencies

LEVEL 1: Plans andmonitors own work,pays attention to details, delivers quality work by deadline

LEVEL 1: Open to creative ideas/known risks, is pragmatic problemsolver, makes improvements

LEVEL 1: Open minded and curious, shares knowledge, learnsfrom mistakes, asks for feedback

LEVEL 1: Adaptsto change, constructively handles ambiguity/uncertainty, is flexible

LEVEL 1: Showsdrive and motivation, able to deliver calmly in face of

adversity, confident

LEVEL     1:      Demonstrates                compassion/understanding towards others, forms positive relationships

LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination

Cross functional and Technical competencies

Thematic Area

Definition

Business management

Digital                  Awareness and Literacy

Ability to monitor new and emerging technologies, as well as understand their usage, potential, limitations, impact, and added value. Ability to rapidly and readily adopt and use new technologies in professional activities, and to empower othersto use them as needed.Knowledge of the usage of digital

technologies and emerging trends.

Business management

Working                          with Evidence and Data

Ability to inspect, cleanse, transform and model data with the goal of discovering usefulinformation, informing conclusions and supporting decision-making

Business Management

Ability to communicate in a clear, concise and unambiguous manner both through written and visual communication; to tailor messages and choose communication  methods depending on the audience. Ability to manage

communications internally and externally, through media, social media and other appropriate channels

2030              agenda- people

Gender and Energy

General (across the functions)

Ability to plan, manageand execute of public and private eventsto ensure that they support and amplify individual communications and advocacy initiatives,

as well as UNDP'soverall brand and mandate.

Business management

Ability to plan, organize, prioritize and control resources, procedures and protocols to achieve specific goals

Required Skills and Experience

Min. Academic Education

Secondary education is required.

University degree (Bachelor's degree) in Environmental Science, Marine Biodiversity, Biology or other closely related field

Min.    years            of relevant  Work experience

Minimum 4 years (withHigh School) or 1 year (with bachelor’s degree) of professional experience in project management support

Required skills and competencies

• Good inter-personal and communications skills.
• Ability to workin a team.
• Demonstrated experience in communication field of work
• Fully computer literate (MS Office);

Desired additional skills and competencies

• Experience      working     with     Government        and                         UN/UNDP procedures would be desirable.
• Experience working computer: spreadsheet and database packages.
• Experience in collecting administrationreports.
• Previous experience supporting the team for traveland procurement management are highly desirable.
• Experience managing databases related to publicand development partners, private sector, or civil society is highly desirable.

Experience in thefield of wastemanagement project/ environment related project / related initiatives;

Required Language(s) (at working level)

• Fluency in English is required.

Fluency in Bahasa Indonesia is required.

Professional Certificates

N/A

Equal opportunity

As an equal opportunity employer, UNDP values diversity as an expression of the multiplicity of nations and cultures where we operate and, as such, we encourage qualified applicants from all backgrounds to apply for roles in the organization. Our employment decisions are based on merit and suitability for the role, without discrimination. 

UNDP is also committed to creating an inclusive workplace where all personnel are empowered to contribute to our mission, are valued, can thrive, and benefit from career opportunities that are open to all.

Sexual harassment, exploitation, and abuse of authority

UNDP does not tolerate harassment, sexual harassment, exploitation, discrimination and abuse of authority. All selected candidates, therefore, undergo relevant checks and are expected to adhere to the respective standards and principles. 

Right to select multiple candidates

UNDP reserves the right to select one or more candidates from this vacancy announcement.  We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

Scam alert

UNDP does not charge a fee at any stage of its recruitment process. For further information, please see www.undp.org/scam-alert.