Key Responsibilities
Vendor Sourcing & Coordination
Research, contact, and maintain relationships with suppliers and third-party vendors
Request and compare quotes based on event needs
Negotiate pricing, availability, and delivery terms
Confirm and book items or services outside our in-house inventory
Purchase Management
Create and track purchase orders and supplier invoices
Ensure all orders are properly documented, approved, and filed
Follow up on delivery status and ensure materials arrive on time
Inventory Communication
Work closely with the operational and project teams to identify what needs to be sourced
Provide clear updates on the availability, status, and arrival of external goods or rentals
Budget & Cost Tracking
Help monitor purchasing budgets per event
Keep accurate records of cost breakdowns and assist with financial reporting
Alert supervisors of price increases, over-budget items, or inconsistencies
Vendor Database Maintenance
Maintain an up-to-date database of trusted vendors, rental partners, and suppliers
Log vendor performance feedback after each project
Job Type: Full-time