General Affair Supervisor

Company Description

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Job Description

• Generally, follow SOP Building Management for the office
• Set and enforce office rules pertaining to security, safety, and work environment.
• Maintain office services by organizing office operations and procedures.
• Maintain office efficiency by planning and implementing office systems, layouts, and equipment.
• Analyze and monitor internal processes.
• Oversees and directs supervision of the activities of GA Staff, OB, Security, and Technician.
• Improves day-to-day operations by developing solutions to improve efficiencies, processes and team work.
• Work side-by-side with vendors / OB / technician on construction / renovation projects.
• Supervises work of vendors in connection with the maintenance and building facilities, including genset, AC, water supply, heavy equipment and electricity maintenance.
• Provides maintenance reports to ensure work is properly performed.
• Handling and managing petty cash usage.
• Raise every request needed for the office improvement (Special Project).
• Ensure and implement availability of routine office/department supplies (ATK, Sanitasi) - liaise with General Affair Staff.
• Planning Offline Purchase for goods which are needed urgently (liaise with GA Staff / OB).
• Support Internal Audit department in fulfilling compliance for OJK, ISO, and other audits.
• Make sure all Legal docs are renewed on time.

Qualifications

• Bachelor’s degree in Business Administration, Management, Facility Management, or a related field.
• Minimum of 3–5 years of experience in office or Facility Management or General Affairs.
• Proven experience supervising staff such as General Affairs personnel, Office Boys (OB), technicians, and security.
• Strong knowledge of building management SOPs and office operational procedures.
• Ability to manage and oversee building maintenance, utilities, and renovation projects.
• Proficient in vendor management and coordination for services such as AC, genset, electricity, and water systems.
• Good understanding of workplace safety, security protocols, and health regulations.
• Analytical mindset with the ability to assess and improve internal processes.
• Budgeting skills, including petty cash handling and cost control.
• Knowledge of compliance standards related to audits (OJK, ISO) and legal documentation is an advantage.
• Strong leadership and supervisory skills to manage cross-functional teams.
• Excellent communication skills to work with both internal teams and external vendors.
• Detail-oriented, organized, and able to multitask effectively.
• Proactive and solution-oriented in handling operational challenges.
• Able to work under pressure and meet tight deadlines.