AIPDRM II Senior Finance Officer
I. Program Background
The Australia-Indonesia Partnership in Disaster Risk Management II (SIAP SIAGA II) builds on previous achievements to improve Indonesia’s ability to prevent, prepare for, respond to, and recover from disasters, while strengthening cooperation between Australia and Indonesia on regional humanitarian issues. Initially designed as a five-year program (2019–2024), it has been extended for two years (2025–2027). In Phase 2, SIAP SIAGA will further promote the implementation of GEDSI principles and converge Climate Change Adaptation (CCA), Disaster Risk Reduction (DRR), and Sustainable Development Goals (SDGs) into Disaster Resilient Village (DRV) execution. To progress towards its outcomes and goal, SIAP SIAGA seeks to achieve the following objectives:
- Improved coherence of the disaster management system, including workflows and decision-making processes.
- Intergovernmental clarity on ways of working and protocols are improved to support effective disaster management at all levels of governments and in communities.
- Improve quality of information and analysis for targeted communications within government and with the public at large.
SIAP SIAGA is implemented at the regional, national and sub-national levels through collaboration mainly with the National Disaster Management Authority of Indonesia (BNPB) and other government ministries such as the Ministry of Home Affairs (MoHA), the Ministry of Social Affairs (MoSA), the National Development Planning Board (BAPPENAS), the Coordinating Ministry of Human Development and Culture (Kemenko PMK), the Ministry of Foreign Affairs (MoFA), sub-national disaster management authorities (BPBD) and other local government agencies as well as with civil society organizations (CSOs), and donor agencies. In addition to the work at national level and with the wider region, SIAP SIAGA operates in Bali, East Java, East Nusa Tenggara, and West Nusa Tenggara provinces.
The Program is implemented by Palladium on behalf of Department of Foreign Affairs and Trade (DFAT).
II. Purpose of this Position
Under the leadership of the Finance Coordinator, the Senior Finance Officer will be responsible for supporting program financial management by reviewing payment requests and all supporting documents, carrying out banking transactions, managing petty cash and bank accounts, supporting audit implementation, assisting in providing financial reports/ data, assisting in preparing monthly and quarterly forecasts and reports, and other financial functions. The Senior Finance Officer will also provide financial technical support for the sub-national offices (Bali, East Java, East Nusa Tenggara, and West Nusa Tenggara).
III. Roles and Responsibilities:
Under the direction of the Finance Coordinator, the Senior Finance Officer will carry out the following:
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Assist the Finance Coordinator in providing support to the Finance Officer for reviewing all payment requests and its supporting documents both in the National and Sub-national offices. This includes ensuring that the payment follows SIAP SIAGA, Palladium and DFAT policies and procedures.
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Assist the Finance Coordinator to ensure that SIAP SIAGA finances are well planned and funds are available to support operations, including assisting in preparation and timely submission of accurate cash flow forecasts and project fund requests for both national and sub-national offices, in accordance with SIAP SIAGA, Palladium, and DFAT operations protocols.
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Assist in preparing monthly reports on expenditures, including complete documentation such as monthly bank statements, petty cash and bank reconciliations and payroll, while ensuring all supporting documentation is complete for all transactions, including scanned copies of original receipts and other expenditure-related documentation. Ensure that all financial documents are stored and filed in complete order.
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Provide support as necessary to ensure financial monitoring systems provide timely and relevant reports to support efficient, accountable implementation.
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Provide input for updates to Standard Operations Procedures (SOP) of financial processes in order to make operations systems both effective and compliant with SIAP SIAGA guidelines. Provide assistance to train SIAP SIAGA staff as needed on the use of these SOPs.
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Serve as a liaison between the National Office and all sub-national offices to ensure they are running efficiently and are in compliance with SIAP SIAGA regulations, policies, and procedures, while providing financial technical support to sub-national office teams including helping identify if there are areas for capacity development and training.
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Coordinate with other SIAP SIAGA operations coordinators/managers, teams, and consultants (Procurement, Grants, HR, Admin, Program Support) to ensure SIAP SIAGA financial systems are streamlined with other operations processes.
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Upon request from the Finance Coordinator, conduct regular visits to carry out internal reviews or spot checks of financial documents in all sub-national offices, and ensure adherence to SIAP SIAGA standard policies and procedures and Indonesia government regulations.
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Verify and monitor transactions from sub-national offices and make sure they fully comply with all SIAP SIAGA, DFAT and Indonesia government rules and regulations.
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Undertake banking and petty cash transactions, and ensure all transactions are entered against the correct account billing code in the monthly Field Vouchers, while making sure petty cash and bank account reconciliations are done correctly.
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Ensure effective internal controls of SIAP SIAGA transactions and financial operations, providing timely response to external or internal audit requests, spot checks, and other reviews, and appropriate coordination with the head office.
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Provide support as necessary to ensure financial Quality Assurance and Control is provided to SIAP SIAGA grantees and subcontractors, including conducting spot checks, audits or document reviews to ensure the financial management of SIAP SIAGA grantees and subcontractors is compliant with SIAP SIAGA guidelines.
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As directed by the Finance Coordinator, provide monthly VAT (Value Added Tax) exemption reports or restitution based on monthly approved Field Vouchers from national office and sub-national offices.
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Gather original supporting documents for monthly VAT exemption report or restitution, and coordinate with the Palladium Associate – APAC Partnership to ensure the completeness of the monthly VAT exemption report.
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As directed by the Finance Coordinator, provide support to follow-up for the recommendation letter to the monthly VAT exemption or restitution, and any the rejection letter from Directorate General of Taxation at BADORA (“Badan untuk Organisasi dan Orang Asing”).
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Ensure all monthly VAT exemption or restitution documentation and related supporting documents are accurate, in line with latest guidelines and to be uploaded onto the SharePoint with the correct file name.
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Remain vigilant about misuse of SIAP SIAGA funding and immediately report any case of fraud or misuse of funds. Assist with putting in place systems and processes to minimise risk of misuse of funds.
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Uphold Palladium’s policy of Zero Tolerance on bribery and corruption, and ensure due diligence is followed.
- Other duties as may reasonably be required by the Finance Coordinator, consistent with the incumbent’s qualifications and experience.
IV. Duration and location
The initial duration of the contract will be one year. Location will be in Jakarta
V. Functional Relationships
This position will:
- Report to the Finance Coordinator.
- Coordinate closely with SIAP SIAGA project team members, especially those in the operations and finance team both at the national office and sub-national offices, as well as with the Program Effectiveness Lead, Project Manager, and Project Associate as appropriate.
VI. Qualifications and Experience
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Bachelor’s degree in finance, Accounting, economic or business administration
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Minimum 5 years’ experience as a Finance Officer or equivalent; experience working on DFAT funded projects, international development projects or other bilateral donor project preferred
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Experience in financial management including budgeting, forecasting, financial reports and working with financial management software and accounting systems
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Experience in financial data analysis using an advanced MS Excel or other tools
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Having knowledge of tax implementation based on Harmonization of Tax Regulations in Indonesia
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Experience in providing basic training on financial processes to project team members
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Ability to communicate effectively, both verbally and in writing
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Thorough understanding of IT systems, including advanced computer skills
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Demonstrated ability to promote and initiate work processes and complete given assignments with minimum supervision
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Trustworthiness, integrity, good analytical thinking and attention to detail
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Strong interpersonal skills, including in a cross-cultural context
- Fluent in English (written and spoken) and Bahasa Indonesia.
Type of Contract: Fixed-Term Contract
Application Closed: 26 June 2025
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