Personnel Documentation and IFS Administrator

Do you want to join our Geo-data revolution? Fugro’s global reach and unique know-how will put the world at your fingertips. Our love of exploration and technical expertise help us to provide our clients with invaluable insights. We source and make sense of the most relevant Geo-data for their needs, so they can design, build and operate their assets more safely, sustainably and efficiently. But we’re always looking for new talent to take the next step with us. For bright minds who enjoy meaningful work and want to push our pioneering spirit further. For individuals who can take the initiative, but work well within a team.

Responsibilities

• Personnel Documentation & IFS Administrator assists the Personnel Planning Lead in administrative and operational support for all members of the company’s SEA offshore field staff pool. Primarily responsible for maintenance of offshore travel, medical, operational and project documentation and records, and also project timekeeping record keeping within IFS (Integrated Fugro System) for the field staff pool. May also be tasked with supporting the personnel administrative team, for field staff logistical arrangements as required.
• Oversee and ensure continuous upkeep – including organising training and / or examination bookings – of personal offshore survival training (i.e. BOSIET, FOET), medical fitness (i.e. OGOK & oil company specific), Offshore Safety Passports (OSP’s), etc. by Field Staff, and office record-keeping.
• Update field staff timekeeping data into the IFS system monthly for payroll processing, and verify details against the personnel tracking system.
• Ensure accurate and continual upkeep / processing of all field staff administration; field staff tracker systems, timesheets, leave requests, expense claims, etc.
• When necessary, coordination of Fugro Intercompany and / or third-party external contract hires (i.e. compiling agreements and personal documentation).
• When necessary, assist in the arrangement of personnel travel (i.e. flights, hotels, ground transport, etc.) related to projects and / or other company requirements, following company processes (i.e. Fugro Travel Portal & Journey Management Plans) and using approved vendors

Qualifications / Skills / Experience

• Secondary Vocational Education/diploma/bachelor's degree from related disciplines.
• Qualified and functional experience in crewing, personnel management, and training.
• High-level competence to communicate clearly and accurately, in English language, both verbal and written.
• High-level competence with Outlook, Excel, Word, Teams, etc.
• Proven capability with Personnel / Crewing Rotation Planning Systems / Software / Spreadsheets.
• Proactive, positive attitude, meticulous with good attention to detail.
• Strong ability to follow-up on pending actions / activities.
• Flexible, reliable, independent, and able to work well in a fast pace constantly changing environment.

What we offer

• Competitive salary ;
• Generous paid-leave;
• Career & training opportunities (international opportunities possible);
• Collective health insurance and outpatient benefits;
• Employee Assistance Programme (EAP) to provide help when you need extra support.

**Benefits may vary according to position/contract/grade level.

Our view on diversity, equity and inclusion

At Fugro, our people are our superpower. Their variety of viewpoints, experiences, knowledge and talents give us collective strength. Distinctive beliefs and diverse backgrounds are therefore welcome, but discrimination, harassment, inappropriate behaviour and unfair treatment are not. Everybody is to be well-supported and treated fairly. And everyone must be valued and have their voice heard. Crucially, we believe that getting this right brings a sense of belonging, of safety and acceptance, that makes us feel more connected to Fugro’s purpose ‘together create a safe and liveable world’ – and to each other.

How to apply

• Please include your latest resume in the application.
• We regret to inform that we will only process applications made via our Careers website (and other linked portals) and only shortlisted applicants will be contacted.

What you could be working on

Fugro does not accept any unsolicited applications from recruitment agencies. Acquisition to Fugro Recruitment or any Fugro employee is not appreciated**.**