Job Description:
The Procurement & Logistics Coordinator is responsible for supporting the operational, logistical, and procurement needs across Primuse Group’s villas, marketing activities, events, and back office. This role ensures smooth day-to-day functions by sourcing suppliers, coordinating with vendors, comparing quotations, maintaining relationships, and managing reports. The ideal candidate is proactive, organized, and comfortable handling tasks both in the field and from the office.
Key Tasks:
1. Procurement & Vendor Management:
- Source and liaise with suppliers for various office, villa, and event needs (equipment, materials, venues, services).
- Compare prices, request quotations, and negotiate to ensure cost-effectiveness.
- Handle purchasing from end to end: collect quotations, negotiate, and place orders.
- Ensure timely and complete delivery of goods/services according to requirements.
- Coordinate directly with vendors until tasks are completed and approved.
- Maintain and nurture positive relationships with existing vendors.
- Research and identify new vendors or venues based on project requirements.
- Ensure timely and accurate delivery of goods or services.
2. Villa & Event Logistics Support:
- Coordinate supply and equipment needs for villa operations and special events.
- Assist in preparing villas for peak seasons, private events, or inspections.
- Support marketing and event teams with sourcing, delivery, or vendor coordination.
3. Data Research, Collection & Development
- Conduct lead generation research for partnerships, vendors, venues, influencers, media, or clients across all departments
- Gather, organize, and analyze data to support decision-making by the Managing Director and department leads
- Compare vendor options and present clear summaries for management review
- Develop and maintain internal databases, spreadsheets, and resource folders (e.g., venue lists, supplier directories, influencer leads, etc.)
- Support ongoing analysis projects across finance, operations, marketing, or events
4. Internal Collaboration & Support
- Assist the Managing Director with ad hoc research, operational follow-up, and administrative coordination
- Work alongside department heads to respond to evolving project needs and internal requests
- Provide cross-functional communication support by keeping information centralized and updated
- Ensure efficient information sharing between departments and assist in aligning inter-departmental workflows
5. Reporting & Documentation
- Keep detailed logs of all procurement activities, research summaries, vendor records, and communications
- Submit regular updates, reports, or visual documentation (photos, receipts, timelines) as needed
- Track estimated vs. actual budgets and help improve cost control across departments
Skills & Qualifications:
- Experience in procurement, general affairs, or vendor coordination (1–2 years preferred).
- Skilled in comparing quotations and managing vendor relationships.
- Organized, responsible, and comfortable with multitasking independently.
- Familiar with WhatsApp, Google Sheets/Drive, and basic documentation.
- Motorbike license required (car license is a plus).
- Basic English preferred; fluent Bahasa Indonesia required.
Job Type: Full-time
Ability to commute/relocate:
- Denpasar: Reliably commute or planning to relocate before starting work (Preferred)
Application Question(s):
- If you are accepted, when would you be able to start working?
Experience:
- Purchasing: 1 year (Preferred)
Language:
- English (Preferred)
